Sunda Doc User's Guide

Version 2.2

Table of Contents:

1. Translating Documents
2. Translating Text Sections
3. Language Pair Selection
4. Translation Settings
5. Editing User Dictionaries
6. General Settings
7. User Authentication

1. Translating Documents

Click the Translate button

on the Sunda Doc toolbar to translate the document you are currently viewing (Fig. 1). The translated document is opened in a new window. The formatting of the document is retained during the translation.

If you are using MS Word 2007 or later, the Sunda Doc toolbar appears after choosing Add-Ins from the top menu.

If the Sunda Doc toolbar is not visible and you are using MS Word 2003 or earlier, select View->Toolbars->Sunda Doc from the top menu of MS Word.

Translation of very large files may take a few minutes.

Fig. 1. Sunda Doc toolbar in MS Word

2. Translating Text Sections

To translate a certain text section in the document, first select the section and then click the Translate button. The translation result is shown in a popup window by default (Fig. 2). If you want the translation result to replace the original text, see chapter 6. General Settings. If you have selected a single word, the translator shows alternative translations for that word if possible. This dictionary feature is available only in the English-to-Finnish translator.

Fig. 2. Translation result of a text section

3. Language Pair Selection

Select Language Pair from the Settings menu to choose the language pair of the translator (Fig. 3). It can be either English->Finnish or Finnish->English depending on the user rights. It is recommended to choose Auto-Selection because then the translator automatically selects the language pair based on the source text. However, sometimes the correct language pair cannot be determined automatically. In this case the user has to select the language pair.

Fig 3. Language pair selection menu

4. Translation Settings

By clicking the Dictionaries button

and choosing Select Dictionaries you can open a dialog for selecting special dictionaries and translation settings. Selecting correct dictionaries can improve the translation's quality. The translator contains ready-made special dictionaries such as Business and Information Technology.

You can change the following English-Finnish translation settings (Fig. 4):

Default 'you' person translation: Choose whether the default Finnish translation of 'you' is 'sinä' or 'te'.
Treat words starting with upper case always as proper nouns: If this option is selected, the translator always tries to treat words starting with upper case as proper nouns and thus leaves them untranslated.
Mark unknown words with '?': If this option is selected, the translator adds a question mark to the end of words whose translation is unknown.
Show dictionary results: If this option is selected, the program shows alternative translations for a single word if available.

You can change the following Finnish-English translation settings (Fig. 5):

Target language: Choose whether the target language is British English or American English.

Fig 4. Dialog for selecting English-Finnish special dictionaries and translation settings

Fig 5. Dialog for selecting Finnish-English special dictionaries and translation settings

5. Editing User Dictionaries

Click the Dictionaries button

and choose Edit Dictionaries to open an editor for managing your own dictionaries (Fig. 6).

To create a new dictionary, click the Create Dictionary button

or select File->Create Dictionary from the editor top menu. Dictionary name must not contain white spaces or special characters. The language pair of a dictionary can be either English->Finnish or Finnish->English. If the dictionary type is set to "full sentences", the dictionary is used to modify translations of full sentences.

Use the Dictionary pulldown to choose which user dictionary is active in the editor. The Language pulldown defines the language pair whose dictionaries are shown in the Dictionary pulldown. To use the selected dictionary in translations, check the Use dictionary checkbox. You can also select user dictionaries in the Translation Settings dialog in the same way as ready-made special dictionaries.

You can add a new word to the selected dictionary by clicking the Add Word button

. Alternatively, click the dictionary table with the right mouse button and choose Add Word. You can also add words directly the current Word document by clicking Dictionaries button on the Sunda Doc toolbar and choosing Add Word. The selected word in the current document is automatically set as the source word.

To edit an existing word, double-click the word on the dictionary table. Alternatively, you can first select the word and then click the Edit Word button

.

To remove a word, click it with the right mouse button and choose Delete Word.

Changes made to a dictionary are saved to the translator only after you click the Save Changes button

.

Select File->Export Dictionary from the top menu if you want to save the dictionary to an XML or CSV file. This allows you to share the dictionary with other users or to edit it using an external text editor. Select File->Import Dictionary to load a dictionary file into the editor.

You can look for words in the dictionary by clicking the Find button

Fig. 6. Dictionary editor main window

In the Edit Word window (Fig. 7) you can set a new translation equivalent for the given source word. In English-Finnish dictionaries you can also define linguistic attributes such as syntactic category and inflection. Choosing correct linguistic attributes helps the translator to make fluent translations. Click the "Show advanced options" button to see all linguistic attributes available for editing. In Finnish-English dictionaries the syntactic category is always noun.

Enter the source word and its translation equivalent in base form without infections, articles or prepositions. In English-Finnish dictionaries the source word can be a compound word (like "web site -> web-sivusto"). However, in Finnish-English dictionaries the source word can consist of only one Finnish word. In addition, only words that the translator recognizes as Finnish can be added to Finnish-English dictionaries.

If the dictionary type is "full sentences", use the Edit Sentence window to give a translation for a full sentence. You can use "wildcard" markings @Noun or @Adj in place of a single word in the sentence (English->Finnish only). @Noun means that any noun is accepted (e.g. This is a @Noun -> Tämä on @Noun). @Adj means that any adjective is accepted.

Fig. 7. Edit word dialog

Click the Properties button

in the dictionary editor to open a dialog window (Fig. 8) for modifying the description text and the name of the selected dictionary. With Sunda Enterprise Pack, you can share the dictionary with other users in your organization by selecting "Share the dictionary with your group" in the properties dialog.

Fig. 8. Dictionary properties dialog

6. General Settings

The Settings button

on the Sunda Doc toolbar opens a menu for changing program settings and checking for product updates (Fig. 9).

Fig. 9. Settings menu

Choosing General Settings opens a dialog window (Fig. 10) for changing general program settings. For example, you can select whether a text fragment translation is shown in a popup window or whether it replaces the original text.

If "Show Sunda Doc toolbar in Outlook's text editor" option is selected, Sunda Doc can be used also in Outlook's text editor provided that Outlook uses the Word text editor.

Fig. 10. General settings dialog

7. User Authentication

When the application is used for the first time, you will be asked to give the username and the password that were sent to you by email after the registration or subscription (Fig. 11). If you want to change the username, choose User Authentication from the Settings menu.

If you are using Sunda Doc Workstation for the first time, you will be asked to give the product registration key. After that the application installs the latest version of the translation engine from the Sunda Systems server. You need to have an Internet connection during the registration. In order to change the registration key, select Product Registration from the Settings menu and click the Register product button.

If Sunda Doc cannot connect to the translation server during user authentication or product registration, please make sure that the firewall settings in your computer do not block MS Word's access to the Internet.

Fig. 11. User authentication dialog